When a potential premium fraud is uncovered, often the policyholder alleges the producer told him to change the application or that the producer amended it, basically pointing the finger at the agent, according to Pageler.
In the case of suspected premium fraud, “the first thing that’s going to happen is law enforcement will be coming to that [policyholder’s] producer with either subpoenas or search warrants, and they’ll be looking for a number of items that are used as evidence in a criminal case,” Pageler says. “That could be applications for insurance, supplemental applications, activity logs, telephone logs, correspondence, email, documents signed by the responsible person from the actual business, statements made to the business by representatives of that business, and of course, copies of checks that were used for payments.”
Pageler says producers should take the time to understand the business that they’re writing, including identifying who the principals are, getting copies of driver’s licenses, documenting the transaction — steps “that will make it apparent that you dealt directly with this policyholder.”
When a policyholder claims their agent told them to falsify the application, law enforcement and the carrier will take a “real hard look at the rest of the agent’s book. They want to see if that is a trend or a pattern within that book of business by that agent, or is it a one-off,” Pageler says.
If no other problems are discovered “it tends to show that the policyholder is exaggerating the point or trying to find someone else to blame,” Pageler says.
However, he adds that his team has “found cases in our own prosecutions where, when we’ve gone back in and looked at the producer’s book, we find other, similar misrepresentations on four or five policies that we can document. That doesn’t bode well for the producer.”
Still, for 99.99 percent of producers he sees, the message he conveys is about safeguarding themselves. You “want to make sure that it’s obvious that it is the policyholder that’s the problem, not the producer,” Pageler says.
The bottom line is that premium fraud not only creates an unfair advantage in the marketplace for the policyholder who misrepresents their business in order to reduce workers’ compensation costs, it also artificially reduces the premium paid to the carrier and trims the amount of commission paid to the agent.
Plus, Pageler says, it may place additional legal burdens on the producer “if it is discovered and law enforcement does get involved.”
Red flags that may indicate premium fraud include:
- The policyholder uses a mail drop or post office box for the business address
- The business is located in another area of the state from the producer’s location
- An excessive number of certificates of insurance issued on a small policy
- An unusual ratio of clerical to nonclerical employees on the account
- The business avoids audits by changing carriers frequently
- Reported injuries are not consistent with the risk that was written
Claimant fraud can be totally fraudulent or partially fraudulent. In either case, the producer’s role “is to help that policyholder who’s using the fraud word find the relief that they need to handle that fraudulent claim,” Pageler says.
When a policyholder suspects workers’ comp fraud, Pageler says, they need to identify the witnesses, identify the misstatements and gather as much information as they can and then get in touch with the carrier. It is important to contact not only the carrier’s claims department but their special investigations unit or fraud investigations department, as well.
Every state allows the retroactive correction of the experience rating, Pageler says. So, if there is a criminal conviction in a claimant fraud case, the producer can assist their policyholder by helping to remove that fraudulent claim or the fraudulent portion of the claim from the client’s experience rating.
In the case of suspected claimant fraud timely reporting of the claim is essential, Pageler says. “If we don’t know about a claim, we can’t investigate it. We can’t evaluate it. There’s nothing we can do about that,” he says.
And, he says, when alerting the carrier’s claims department, be sure to ask how to contact the special investigation unit or fraud unit. Contact both.
“It is really telling,” Pageler says, “when you call a claims unit and you ask for the number for their special investigation unit and they don’t know what it is. That means they’re probably not doing much in the way of fraud investigations or fraud prevention. [You] should be able to get to both.”
Pageler says sometimes policyholders actually call his special investigation unit first, before contacting the claims department.
“We’ll go ahead and do our initial checks on background, that type of thing, see if we have a prior history of claims, see what’s going on, and notify claims that if you receive a claim for this, we’re already involved,” he says. “Sometimes the claim never comes in, but when it does, we’re forewarned.”
Warning Signs of Claimant Fraud
- Monday Morning: The alleged injury occurs first thing on Monday morning, or the injury occurs late on Friday afternoon but is not reported until Monday.
- Employment Change: The reported accident occurs immediately before or after a strike, job termination, layoff, end of a big project, or at the conclusion of seasonal work.
- Suspicious Providers: An employee’s medical providers or legal consultants have a history of handling suspicious claims, or the same doctors and lawyers are used by groups of claimants.
- No Witnesses: There are no witnesses to the accident and the employee’s own description does not logically support the cause of the injury.
- Conflicting descriptions: The employee’s description of the accident conflicts with the medical history or First Report of Injury.
- Claim History: The claimant has a history of a number of suspicious or litigated claims.
- Treatment Refused: The claimant refuses a diagnostic procedure to confirm the nature or extent of an injury.
- Late Reporting: The employee delays reporting the claim without a reasonable explanation.
- Hard to Reach Claimant: The allegedly disabled claimant is hard to reach at home.
- Other Changes: The claimant has a history of frequently changing physicians, changing addresses and numerous past employment changes.
Note: Although the presence of two or more of the above factors may indicate a fraudulent claim, the factors are simply indicators. Many perfectly legitimate claims are filed on Mondays — and some accidents have no witnesses.
Park Family Insurance is your source for ethically accomplished Work Comp and Business Insurance.